Privacy Policy

Data controller

Checkproof AB, 556975-9615, (“we”) provides a service via the CheckProof system (the “Service”). We also provide this website (the “Website”). When using the Service or the website, you will share personal data with us. We are mainly acting as a data processor when you are using the Service. You should therefore, as a user of the Service, contact your employer, who is also the data controller for the processing of personal data that is not stated herein when using the Service.

We will however also process your personal data in your capacity as an individual, using the Service on behalf of your employer. In this regard, we are the controller of such personal data.

Marketing
PURPOSE
  • We use your personal data to market the Checkproof systems, its features and news, and similar services. The marketing is directed to you in your capacity of a current or a previous user of the Service, or in your capacity of a potential user of the Service.
PROCESSING ACTIVITIES
  • Collection of personal data for distribution of marketing material by e-mail.
CATEGORIES OF PERSONAL DATA
  • Name.
  • Contact details, including e-mail address, telephone number and post address.
  • Professional information, including job title, company/employer name and business segment.
  • Geographical information, including the country and region where the employer is located.
LEGAL BASIS

The processing is necessary for our legitimate interest in marketing the Checkproof systems, including the Service, to you during the time you use the Service or for a limited time after uninstalling the Service, or if we deem that you, as a professional, may have an interest in the Checkproof systems in your employment. We assess that our legitimate interest overrides your interests, rights and freedoms under applicable data protection laws.

RETENTION PERIOD

If you are or have been a user of the Service, we will store and process your personal data during the time you use the Service and for no more than 24 months after Checkproof’s customer deleted your user account with the Service. If you are not already a user of the Service, we will store and process your personal data for marketing purposes for no more than 24 months after we collected the data. You always have the right to demand that we cease to use your personal data for marketing purposes. Remember that you always have the option to unsubscribe from the mailing by simply clicking “unsubscribe” in the e-mail. You will find more information about your rights and our contact details below.

To improve the Service
PURPOSE
  • To improve the Service.
PROCESSING ACTIVITIES
  • Analysis of any error messages or unexpected crashes of the Service.
CATEGORIES OF PERSONAL DATA
  • Technical data regarding device being used and its settings, i.e. IP-number, browser, and user ID.
LEGAL BASIS

The processing is necessary for our legitimate interest in minimizing any crashes or error messages.

RETENTION PERIOD

The data is discarded continuously every 90 days.

To communicate with contact persons
PURPOSE

To communicate with you who are the contact person for our customer.

PROCESSING ACTIVITIES
  • Communication with you by e-mail or phone.
  • Distribution of newsletter and marketing material.
  • Storage of your personal data in our CRM-systems.
CATEGORIES OF PERSONAL DATA
  • Name.
  • Contact details, including e-mail address, telephone number and post address.
  • Professional information, including job title, company name and business segment.
  • Geographical information, including the country and region where the employer is located.
LEGAL BASIS

The processing is necessary for our legitimate interest to communicate with you as a contact person at for your employer who is our customer.

RETENTION PERIOD

The data is stored and processed for up to 24 months from that the agreement has been terminated or the communication with you has expired.

To analyze how our Website and the Service are used
PURPOSE
  • To analyze how our Website is used.
  • To analyze how the Service is used.
PROCESSING ACTIVITIES
  • Analysing how visitors interact with our Website and our Service.
  • Analysing how visitors interact with our Website by using Google Analytics.
CATEGORIES OF PERSONAL DATA
  • Online identifiers who cannot identify you personally. (Google Analytics)
LEGAL BASIS

The processing is necessary for our legitimate interest to identify how and how much our Website and our Service is used so that we can view and analyze the statistics.

RETENTION PERIOD

The data is stored and processed for up to 14 months from collecting the data. Although no personal data is collected you may opt-out from this processing by installing the Google Analytics Opt-out Browser Add-on, which can be found here.

How do we collect personal data?

Apart from the data you give to us, if you are a user of the Service we collect your personal data from your employer, who is also the data controller for any processing not mentioned in this privacy policy when you use the Service.

Recipient of personal data and transfers outside of the EU/EEA

As a data controller, we may instruct a partner or supplier to perform processing activities specified above, for example IT-suppliers who administer necessary operations, providers of analysing services as well as media and advertising agencies to distribute marketing material. Such processing will only be done for the purposes mentioned in this privacy policy. Some partners and suppliers may have part of their activities in non-EU/EEA countries. Transfers are then only made to countries that, according to the EU Commission, have an adequate level of protection or that the supplier has a legally binding and enforceable instrument that guarantees the safety of data, in addition to application of standard contractual clauses for international transfers adopted by the European Commission. Please contact us if you want to learn more about the relevant safeguards. You will find our contact details further down on this page.

Your rights

You have the right to:

  • Request information about what personal data we are processing about you and request a copy of these records (right of access);
  • Receive personal data concerning you transferred to an another data controller (right to data portability);
  • To get inaccurate or incomplete personal data corrected and in some cases request us to delete your personal information;
  • To oppose the processing of certain personal data and request that the processing of personal data be restricted, and
  • Revoke consent for the processing of personal data if consent is used as a legal basis for processing.
Contact information

If you want to exercise any of your rights you may contact us at:

CheckProof AB
Sjöflygvägen 35C
183 62 Täby

Tel: 08-732 35 00
E-mail: info@checkproof.com