How to use RFID to optimise your maintenance routines

Published: 2021-12-22
Written by: Linn Björklund
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Clear routines are critical to safe maintenance work. But how can you ensure that your employees know the correct maintenance routine for every vehicle or piece of machinery? And how do you ensure they have carried out a particular check? Read about how you can use RFID technology to optimise your digital routines for ongoing maintenance.

If you work in a business dependent on heavy machinery or vehicles, you know how crucial maintenance routines are as it prevents both workplace accidents and unnecessary downtime. With set and specified routines in place, you minimise the risk of important things falling between the cracks or employees performing checks differently.

Smarter routines with a digital system

Maybe you’re already using a digital solution to ensure all employees have access to the same routines. But there are many other benefits of using a digital maintenance system. For example, it enables you to create customised checklists for routines that staff can access straight from their mobile device. But applying RFID technology to your maintenance work takes your routines one step further.

First of all: what is RFID technology?

RFID is short for Radio Frequency Identification. It’s a technology that allows you to digitally store information in so-called RFID tags that you read with an RFID scanner. A tag comes in many different shapes and sizes, and can be attached to practically any surface. It works just like a barcode but with the benefit of not having to use an optical scanner to read its contents. RFID tags are used in many industries to improve traceability, quality checks, and inventories.

You already carry an RFID reader in your pocket

Most modern mobile devices support Near Field Communication, or ‘NFC’, which means that you can use a regular phone to scan an RFID tag and read the information stored inside. The only prerequisite is that the user must have access to the database where the data is extracted from.

How can you apply RFID technology to your maintenance work?

By connecting RFID technology to your digital system, you don’t just ensure that each employee knows what a routine entails but also that the right person carries it out. When you attach RFID tags on the units that need to be checked and connect each tag to a certain checkpoint in your maintenance routine, a task cannot be marked as completed unless the person responsible physically scans the tag with their phone.

With RFID tags, you can:

  • Make it easier for employees to quickly collect relevant information for each unit
  • Ensure the right person has performed the maintenance check, and correctly
  • Log specific details about previous actions and follow up on them

Integrate RFID technology into your digital maintenance system

Did you know that you can add RFID as an integral part of CheckProof’s digital system for maintenance routines, checklists and reports? As a user with admin access, you can easily pick and choose what units or parts of a check that you want to connect to RFID tags as well as add tailor-made checkpoints for each tag. The frontline employee that performs the check can subsequently scan the tag through the CheckProof app in their mobile device to prove that they completed the check.

Want to know what CheckProof can do for you?

CheckProof's easy-to-use app makes it easier to do the right thing at the right time. Discover how you can run world-class maintenance that is both cost-effective and sustainable.

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